Why FleetControl? How to choose a fleet management system

Most systems on the market are trackers with a few add-ons. But the real work of fleet operation is not looking at a map — it is record-keeping, maintenance, settlement and evaluation, which is done either by people in Excel or automatically by a system. The comparison below shows this difference category by category.

While a conventional GPS tracker shows where the vehicle is, FleetControl does the work of operating the fleet: it automatically keeps the logbook and trip records (with an offline app, in 10+ languages, with 56 days of data), monitors service and document expiries, downloads the tachograph according to the 90/28-day deadlines, documents inspections and repairs, and sends automatic daily/weekly/monthly reports — from any data stored in the system.

While in most systems driver performance is a matter of opinion, FleetControl calculates an objective driving-style and economy score from 32+ parameters, and mathematically normalises the consumption score for vehicle type — so the driver of a small car and the driver of a 40-tonne combination can be compared.

While records typically live in Excel, in FleetControl the vehicle, the trailer, the object (site, container, even a fire extinguisher), the document and the tyre are all in the system — with expiry monitoring, photos and a ticket workflow. Whatever has a deadline, the system warns you about; whatever breaks, once reported from the app, becomes a ticket.

While closed systems tie the customer to a single device type, FleetControl is an open platform: our own device made in Hungary with a 3–5-year warranty, compatible devices from several European manufacturers, an OEM factory data connection without device installation for newer vehicles — and via the open API, the data can be connected to any ERP.

Fuel is one of the largest items of fleet costs, so FleetControl follows the principle of factual data there too: we do not calculate consumption from the tank level but measure it from the CAN bus, from the quantity injected by the injector (~1% error). Tank level measurement (a probe) may be accurate in itself, but it is still a poor basis: the level-to-litre conversion depends on the tank geometry (it distorts with irregularly shaped, non-prismatic tanks), the level moves on slopes and in bends, and — most importantly — level measurement cannot, even in principle, detect fuel tapped from the return line (leak-off line).

With injector-based measurement, the discrepancy between the quantity injected and the actual decrease is immediately detectable. The NAV fuel savings module (Hungarian Government Decree 60/1992) is also built on this: in our real example, drivers achieved a tax-free allowance of HUF 100,000 per month, and the company saved ~HUF 60–70,000 per driver per month compared with a pay rise.

An MCP server is being developed for FleetControl that will allow artificial intelligence (Claude first) to query fleet data directly: "Which of our vehicles has become more expensive to operate, and why?" — and the answer comes from real data. To our knowledge, no Hungarian fleet management provider offers this today.

• your fleet operation — service, expiries, logbook, settlement, evaluation — currently lives in Excel, on paper or in several separate systems, and you would like to switch to a single automated platform;
• you operate a fleet of newer vehicles with factory telematics: the new vehicles can be connected via OEM connection without installation, and the older ones with an installed device — on one interface;
• it is less relevant if you only want to see the location of a single private car — a simple tracker is enough for that.